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Just as in other countries, there are a number of unique venues in Japan. There are many museums, temples, halls with Japanese gardens, wedding halls, aquariums, high-class traditional Japanese restaurants, ships, parks, meeting places with superb views, and other venues in Tokyo, Yokohama, Osaka, Kyoto, Sapporo, and the other places where people often come from abroad in incentive programs.
You might be disappointed by the lack of a list of actual venues, but the very fact that these venues are unique means that each venue has its own special circumstances. The characteristics of public facilities in Japan for which we often receive inquiries are:
It is common that people at such facilities cannot speak English and
difficult to obtain prompt replies to inquiries
It is common for such facilities to refuse to answer inquiries unless
they are provided with the name of the client company or organization
which is to actually use the venue
In most cases, most facilities are less than enthusiastic about
responding to requests for rentals and lack in flexibility
The cost of rentals is extremely high
(Example: For a certain art museum in Tokyo, the cost of renting a
15,000-square-foot space from 9:00 AM to 9:00 PM on a day when
the museum is closed comes to about 25,000 American dollars.)
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When holding an event outdoors, a tent is necessary to prepare in case of rain, but the cost of putting up a tent in Japan is very high.
(Example: See the tent in the photograph below designed to serve as a buffet space for about 200 people. Including the space for catering, the cost of simply putting up the tent comes to the equivalent of about 40,000 American dollars.)
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From the above, it can probably be understood why there is no list of possible venues given on this page. Just as one might expect, just as you probably already know, when organizing an event like a party, the first thing which is done is to determine the overall budget and then to determine the amount available for catering, the use of the party space, and other basic expenses and then to determine the costs of planning and presentation. Note that this means that the cost of everything which goes into an event - decorations, acoustics, lighting, video, and entertainment - must be included within the cost of an event. This is why the amount of money available for planning necessarily decreases when the amount of money needed for catering and the rental of a space increases. When the available money is limited, it is necessary to avoid spending too much on the rental of the event space, because doing so would reduce the amount of money available for planning the event and make it more likely that it would be impossible to plan a truly successful event.
Whatever your situation - being a company, an event planning company, or a professional meeting planner - the first thing you need to know is your budget. If you tell us your planned budget, we can provide you with suggested venues which match your budget. That is the best way of avoiding the use of needless time. Note that there are no difficulties in using private unique venues. Compared to public facilities, they are often much more flexible than public facilities and there are many places where rental costs are low.
Understanding this, please continue to the Contact UVJ page. We will happily provide you with a proposal for a location in meeting with your budget.
Event Services, Inc.
E-mail: info@eventservices.co.jp
3-3-5 Shinkiba, Koto-ku, Tokyo, Japan 136-0082
Tel: + 81 3 3522 7511
Fax: +81 3 3522 7512
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